Annual General Meeting
to be held on Wednesday 27 June 2018
at Ecgwins Club
starting at 8 pm
All teams must send a representative
Agenda for AGM to be held at Ecgwins on Wednesday 27 June 2018 at 8:00 p.m.
1. Roll call of all teams entered League – all teams must attend.
2. Minutes silence for departed members: Pauline Williams (Littleton RBL); Pauline Mills (Sedgeberrow); Raymond Cotterill (Hillbillies); William Grinnel (Bengeworth Chasers)
3. Minutes from previous meeting held on 28/06/17
4. Any matters arising?
5. Treasurers report
6. Reports of outgoing committee members
7. Rule change proposals –
From:
11 (b) Teams will normally comprise of 10 players. All League and Cup matches involving 6 or more team players shall start at 8.30 pm prompt. If the game has not started by 8.30 pm the opposition are entitled to claim the game.
19 If a League match or Cup match, involving 6 or more players is cancelled, the team who forfeit the game must advise the opposition as soon as possible prior to the game, to avoid unnecessary travel and the forfeiting team must advise the alley that the game has been cancelled. Failure to do so will result in a minimum £10 fine. The team advancing must inform either the League Results Coordinator or Cup Secretary as appropriate by email/text. Subject to receipt of the required information
a) Maximum points will be awarded to the team who do not cancel a League game; and
b) In Cup competitions the team who do not cancel the game will advance to the next round. (amendment passed AGM JUN-2017)
21 c) In the event of opposing captains being unable to agree a date to play a rearranged match they will both contact the Fixture Secretary who will rule on a date for the game to take place. If a team does not turn up at the rearranged venue the 12 points will be awarded to the opposing side.
To:
11 (b) Teams will normally comprise 10 players. Any team a player short shall take the lowest score from each leg scored by either side as the missing players score. No team shall play with less than seven players in League matches or 10-a-side Cup matches. All League and Cup matches involving 6 or more team players shall start at 8.30 pm prompt. If the game has not started by 8.30 pm the opposition are entitled to claim the game.
19 (a) If a Cup match, involving 6 or more players is cancelled, the team who forfeit the game must advise the opposition as soon as possible prior to the game, to avoid unnecessary travel and the forfeiting team must advise the alley that the game has been cancelled. Failure to do so will result in a minimum £10 fine. The team advancing must inform the Cup Secretary by email/text. Subject to receipt of the required information the team who do not cancel the game will advance to the next round.
19 (b) League matches can only be postponed. They cannot be cancelled. ALL MATCHES MUST BE PLAYED. Points cannot be claimed for unfulfilled fixtures.
21 c) In the event of opposing captains being unable to agree a date to play a rearranged match they will both contact the Fixture Secretary who will rule on a date for the game to take place.
8. Election of new committee: only one vote per team can elect members of the committee –
Apart from
· League Secretary – Mary Keeling (Sedgeberrow), proposed by Gerald Perks (Dukes), seconded by Allan Rushton (Trackers)
· Fixture Secretary - Mary Keeling (Sedgeberrow), proposed by Gerald Perks (Dukes), seconded by Allan Rushton (Trackers)
No nominations for committee members have been received.
9. New chairman takes over the meeting from this point
10.Presentation by Aaron Robinson re cup games.
11.Presentation night – to be held on Saturday 7 July at The Bengeworth Club – tickets available from Rachel at the end of this meeting at £6 each, thereafter from Allan Rushton. The League Secretary has made a proposal that the AGM and presentation be combined in future. The committee have talked about this and are split over whether to continue for 1 more event or not.
12. Please make sure your team is represented on presentation night – if not Rule 24 will be applied and the league will retain your winnings for future seasons.
13. Charity donations from season 2017-2018 have been donated to CLIC Sargent
14.A reminder that Registration night for Cup games will take place in Oct/Nov after the season has started. We’ll be giving teams the dates of the competitions and we want teams to focus on how many people will actually turn up as we don’t want to be letting venues down as we have during this past season. All teams will be notified by email.
15.Date new season will start: week commencing Monday 3 September
16.Date for pre-season literature to be collected: Wednesday 22 August from Ecgwins Club from 7:30 to 8:15 p.m. Note that cup competition information will only be available on the website.
17.Coach & Horses alley will be unavailable from Sunday 16 to Tuesday 25 September – any fixtures due to be played on the alley will have to re-arranged.
18.Any other business from the floor
Close the meeting and give thanks to Ecgwins PMC for use of the hall
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2017-2018 teams and individuals with a p[...]
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